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2018 AGM Update and Notice

2018 Annual General Meetings
June 15, 2018 Courtyard Toronto Downtown, 475 Yonge Street

2018 AGM Update and Results

Dear colleagues in good governance,

I am writing to update you on the results of the combined annual general meeting of the Institute of Chartered Secretaries and Administrators in Canada and the Committee for Canada of the Institute of Chartered Secretaries and Administrators.  The meeting was held on Friday, the 15th of June 2018 at the Courtyard Marriott Hotel in downtown Toronto.

Members heard presentations by John Heaton, President of UKRIAT (United Kingdom, Republic of Ireland, and associated territories) Division of the Institute, and Gerry Boose, Past-President and international representative of ICSA Canada.  The presentations were about the proposed termination of the Canadian division and the transfer of Canadian members to UKRIAT. Members had received correspondence about the proposal and I had attended annual general meetings of the B.C., Alberta, Ontario and Quebec branches to give details and answer questions.  

Gerry Boose gave a report on the activities at the international level.  Highlights were a name change of the international institute and a marketing campaign, refreshing the look of the Institute to make it more appealing and to align itself with a more “governance” focus.  Members will have received information on these items over the course of the past year.

Members of the Canadian Division were asked to vote on two motions regarding the proposal to terminate the Canadian Division and transfer Canadian members to UKRIAT.  It had been requested that voting be conducted by ballot, which was carried out.  The first motion “That the members of the Institute of Chartered Secretaries and Administrators registered with the Canada Division agree that the Canada Division should seek to merge with the UKRIAT Division of the Institute” was passed after 83% of the members voted in favour, by voting in person or by proxy.  The second motion “That Subject to resolution A above being approved, the Committee for Canada is authorized to enter into an agreement with the UKRIAT Committee whereby the Canada Division will cease to be a Division of the Institute and will become a region cared for by the UKRIAT Division, was passed after 81% of the members voted in favour, by voting in person or by proxy.

The Committee for Canada has resolved to bring any final draft agreement back to our members for approval.  Please watch for notices in this respect in the coming months.

Appointment of members to the Committee for Canada were recorded.  For a maximum term of three years commencing June 15, 2018 until the close of the 2021 AGM or until such earlier time as their successors shall have been duly appointed:  Logan Atkinson, FCIS, Jean Jeannot, FCIS, and Melinda Moore, FCIS were duly elected.      

A motion was carried that the number of directors be set at 12.  A motion was then carried to elect the following persons who had been nominated as Directors of The Institute of Chartered Secretaries and Administrators in Canada:  Logan Atkinson, FCIS, Jean Jeannot, FCIS, and Melinda Moore, FCIS.

The meeting also received the president’s report and the treasurer’s report, and appointed Nephin Winter Bingley as auditors for the current year.  As well, members passed a special resolution to adopt revised bylaws for ICSA Canada, intending to find consistency between those bylaws and the rules for the operation of the Committee for Canada and the international bylaws.             

In terminating the meeting, a special acknowledgement and thank you was given to Ingrid Stefancic who has served for 6 years on the ICSA Canada Board of Directors and as a member of the Committee for Canada.  She spent countless hours aligning the governance documents of the Institute and the Committee and chaired the Governance Committee. 

The members of the board of ICSA Canada and the Committee for Canada thank all members who participated in the AGM in person or by proxy.  Please continue to watch your email account for additional messages on the relationship with UKRIAT, and generally on ICSA business.

NOTICE - Posted May 25, 2018

I am pleased to inform you that the combined Annual General Meetings of the Committee for Canada (the “CFC”) and The Institute of Chartered Secretaries and Administrators in Canada (the “Corporation”) will be held on Friday, June 15, 2018 at 6:15 p.m. EDT at the Courtyard by Marriott Downtown Toronto, 475 Yonge Street.

Click on the links to access the following documents:

  1. Notice of Annual General Meetings
  2. Agenda
  3. Form of Proxy
  4. Minutes of the Combined 2017 Annual General Meetings
  5. Financial Statements of the Corporation for the year ended December 31, 2017
  6. Amended Bylaws of the Corporation
  7. Information on the Proposal for the Merger with the UKRIAT Division of the Institute of Chartered Secretaries and Administrators.

The complete package can be found here.

In addition to the appointment of members of the CFC and the election of directors of the Corporation, a report will be given on key activities and developments, both within the Canadian Division and internationally, and you will have the opportunity to network over refreshments. The agenda for the afternoon is:

4:30pm: AGM Cocktail Reception

5:30pm: ICSA Canada Award Presentation

6:00pm:  Presentation by John Heaton, representative of UKRIAT.

6:15pm: ICSA Canada AGM


I hope you will be able to attend these meetings at the Courtyard by Marriott Downtown Toronto.  If you plan on attending please RSVP to christina@icsacanada.org or 1-800-501-3440.  

If you cannot attend in person, please complete and forward your enclosed proxy (by 5 p.m. ET June 8th, 2018) to the ICSA Canada office so that you can still participate in the decision-making process. Proxies may be forwarded to the office by email to info@icsacanada.org or by fax to 613-595-1155.

Michelle Demers, FCIS, P.Adm., Acc.Dir.

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