Global Administrator (Membership & Governance) is a key international position at the Toronto Offices of ICLEI - Local Governments for Sustainability. The Toronto Offices include the ICLEI World Secretariat and the ICLEI Canada Office managed through a single non-profit corporation.
ICLEI is a worldwide association of local governments dedicated to implementing sustainable development. It is governed by its over 830 member metropolitan regions, cities, towns, counties and municipal associations in 68 countries. ICLEI runs campaigns and programs, provides information, training and advice to local governments, and carries out advocacy vis-à-vis governments and UN organizations.
ICLEI functions as an association of local governments, a movement of cities towards sustainability, and an environmental and sustainable development agency for local governments.
ICLEI maintains regional and country offices for Africa, Europe, Latin America, South Asia, Southeast Asia, Oceania, Canada, Japan, Korea, Mexico and the USA. These are managed through 11 affiliated corporations. The organization has 180 staff worldwide.
The incumbent will work in a highly multicultural environment, with most partners (senior managers) being located in remote offices.
Background and purpose
The Global Administrator (Membership & Governance) - GA -ensures consistent and efficient policies and procedures throughout the organization. The GA will ensure that ICLEI’s international administrative and governance systems are both effective and efficient.
ICLEI is in a transition towards a new type of non-for-profit business focused organization.
Responsibilities
Membership Administration
Maintain and further develop membership policies
Lead international membership administration team consisting of membership administrators of regional secretariats and country offices
Process membership applications globally; administer membership in Canada and regions without own administrative capacity
Maintain global membership database
Administer membership of the World Mayors Council on Climate Change (service to the WMCCC Secretariat)
Governance
Maintain and further develop organizational policies; oversee implementation and compliance
Support regional managers in applying good corporate governance and Board management
Manage processes of review and revision of governance documents (Charter, By-Laws etc.)
Manage Board Meetings of the corporation ICLEI (Management) Inc. and Shareholder Meetings of European subsidiary
Schedule, prepare and manage meetings incl. meeting documents and minutes for ICLEI Council (General Assembly), Executive Committee, Management Committee and Advisory Council
Manage Executive Committee election and Management Committee appointment processes
Operations
Support Secretary General in managing process of review of current, and development of new, six-year Strategic Plan
Maintain and update ICLEI’s Policy & Procedures Manual
Organize and coordinate use of Intranet as central information & communication tool across offices
Review and prepare contracts
Interface to organization’s legal counsel
Work with International Training Centre on staff capacity building and training
Requirements
Qualification
Degree / postgraduate qualification in a relevant subject such as Corporate Administration, Office Administration, Business Law, or equivalent.
Excellent corporate administrator with solid professional knowledge and experience.
Previous experience
The suitable candidate will:
have a minimum of 5 – 7 years working experience in at least two administrative positions, at least one of them outside the academic sector;
have a proven track record in creating, maintaining and overseeing compliance with: policies, procedures, systems and tools for streamlined operations,
bring previous experience in:
organizational administration and governance in a complex organization, ideally with headquarters and affiliates,
legal matters,
office management,
international working environment,
coordinating, motivating and advising staff.
Abilities and Skills
Organized working style; ability to work independently
Analytical mind
Coping with changes in priorities
Strong corporate communication style (written and oral); ability to communicate clearly, understandably and with due cultural sensitivity
Desire to work at high professional and ethical standards
Excellent command in oral and written communication of English; good command of one or more other languages relevant to ICLEI’s work (preferably Chinese Mandarin, Hindi, Japanese, Korean, Portuguese, Spanish) would be an asset.
Reporting and support
The GA reports directly to the Secretary General (SG).
S/he will be part-time supported by the Resource and Support Officer.
Terms and conditions
The position is available immediately.
The workplace is in Toronto (relocation is required). Occasional international travel is required.
Communication with partners around the world may require work during unusual hours.
Salary range: Can$ 55,000-65,000
Application
Send fax or email job application including:
letter of motivation
detailed CV
documents illustrating previous experience
indication of citizenship, and if non-Canadian, if holder of a work permit for Canada
indication of availability date
to:
ICLEI World Secretariat
Attn. Maria Patá
City Hall, West Tower, 16th floor
100 Queen Street West
Toronto, Ontario M5H 2N2
Canada
We thank all candidates in advance for their applications, but advise that only candidates selected for interview will be contacted. Interviews will be held the 1st week of July 2008
