Position: Corporate Secretary Reports to: CFO, Head Office Status: Full-time Location: Toronto, ON Start Date: ASAP
Reporting to the CFO, the successful candidate will generally be responsible for ensuring proper
maintenance of the corporation and its subsidiaries, including the following:
Board and Committee meetings: preparing notices and agendas and compiling and distributing
comprehensive board packages; preparing and circulating an annual calendar of board and
committee meetings and other key dates
Act as recording secretary at all meetings of the Board and the various committees of the Board
Maintaining the minute books of the Corporation and certain subsidiaries
Preparing and circulating minutes of meetings and/or consent resolutions, as the case may be
Maintaining a schedule of board and committee attendance and, in collaboration with the
finance department, ensuring payment of directors’ fees
Update various organizational charts, and subsidiary registers
Preparing an annual financial statement blackout calendar and circulating blackout notices, as
required
Maintaining the Corporation’s corporate governance materials, including all mandates, charters
and policies
Manage the relationship with the Corporation’s transfer agent, including the preparation of
treasury orders
Manage the Corporation’s stock option and long-term incentive plan and, in collaboration with
the finance department, maintain records required in respect of option grants, exercises and
cancellations
Preparation of contracts and agreements as may be required which may also include liaison with
counsel
Coordination of all aspects of the annual general meeting, including the preparation of annual
meeting materials, annual board assessment questionnaires, etc.
Preparing or assisting in the preparation of all continuous disclosure filings, including the
Corporation’s annual information form, and ensuring that such filings are made in a timely
manner as prescribed by applicable securities and corporate legislation and stock exchange
policies
In collaboration with management and counsel, preparing financing documentation, including
prospectuses and private placement- related documentation
EDGAR/SEDAR/SEDI filings, as may be required
Perform other related duties as required.
The successful candidate will be a highly experienced corporate secretary with:
7+ years of relevant experience, preferably with a Canadian publicly-traded company
very strong knowledge of TSX stock exchange requirements – additional international exchange
experience is beneficial
excellent communication skills
proficient with Microsoft Office programs
superior time management skills, multi-tasking skills and the ability to manage work flow and
priorities
demonstrated experience recording accurate minutes of meetings
