Le Groupe Jean Coutu (PJC) inc. Corporate secretary
City: Longueuil
Corporate secretary
Legal affairs
Permanent position
As a member of the Legal Affairs Department and reporting to the Chairman of the Board and the President and Chief Executive Officer and the Vice President Legal Affairs, you act as Corporate Secretary for the Board of Directors and its different committees and also offer legal services to the Company and it subsidiaries.
General responsibilities :
Responsible for all Corporate Secretary Services of the company and its subsidiaries, including the keeping of corporate books and registers.
Assist the Chairman of the Board, the President and the Chief Executive Officer and committee presidents in the planning, organization and the follow up of meetings of the Board of Directors and its committees.
Take on the duties of Secretary during shareholders’ meetings, Board meetings and all other committee meetings.
Coordinate the annual planning of Board meetings and committee meetings.
Send out notifications to attend and the agenda of Board meetings, committee meetings and shareholders’ meetings and make all other arrangements relative to the holding of such meetings.
Draw up minutes of meetings, communicate the resolutions, decisions and the requests for information to the people concerned.
Act as main spokesperson with securities market authorities and stock exchanges of the jurisdictions where the company is a reporting issuer.
Take on the responsibility for all compliance issues relative to securities, from continuous disclosure to the writing of annual notices, information circulars and prospectuses.
Oversee the deposit of documents with the different authorities.
Oversee the drawing up and the implementation of company policies regarding confidentiality, disclosure, operations of insiders, delegation of authority, the procedures regarding the dealing with complaints, the ethics code, etc.
Provide advice and opinions relative to a wide range of legal matters which may be at times complex regarding governance and company management issues, compliance, disclosure and the laws governing securities in Canada and in the United States and all other questions of interest for the company management, the board and/or its committees.
Inform the Chairman of the Board, the President and the Chief executive Officer, board members and the Vice President Legal Affaires of the new laws and regulations that could have an impact on the company.
Participate to special projects, more particularly relative to acquisitions and financing matters.
Carry out all other related tasks in his field of competence.
Job Requirements :
Holder of a University Law Degree.
Member of the Quebec Bar Association or of the Chamber of Notaries.
At least five (5) years of pertinent experience acquired at the position of Corporate Secretary of a company listed on the stock exchange (preferably controlled by a person or a family), regarding the management or the unfolding of board meetings, business legal matters, governance, company managements issues, disclosure and other legal questions relative to securities. The private practice candidates, if they have the expertise required relative to securities and company management, will also be considered.
Proven writing skills pertaining more specifically to meeting minutes and the drawing up of policies.
Writing skills pertaining to the drawing up and the negotiating of labour agreements.
Communicates easily and tactfully with internal and external customers.
Good judgement.
Works effectively within a team.
Proven leadership’s skills relevant to the duties of a corporate secretary.
Display a high degree of integrity and professionalism and able to establish his credibility in an organization.
Elevated sense of service, able to work effectively in a spirit of collaboration and support.
Aptitude to establish interpersonal relationships, to negotiate and communicate.
Able to manage tight schedules.
Demonstrate an excellent sense of organization, rigour, as well as planning skills.
Please send your resume before October 3, 2008 indicating the number SC-0901 by fax at (514) 521-4430 or by email at jprovencher@jeancoutu.com or by mail at the following address:
Le Groupe Jean Coutu (PJC) inc., 530 Bériault Street, Longueuil (Quebec), J4G 1S8.
